Inventory

Cataloging Update

The Oregon State Hospital Museum received a matching grant from the Oregon Heritage Commission for materials to aid in cataloging and rehousing artifacts at the Oregon State Hospital.  We turned in our interim grant report today with the results of the cataloging efforts.  To date we have cataloged over 4423 individual items representing 522 different types of materials.  These include everything from chairs (44) to alarms (3) to theracycles (2).

The grant has allowed the museum to purchase PastPerfect museum software, an electronic database which will allow us to track individual items.  The database now has records* for:

  • 1508 Objects
  • 93 Photos
  • 219 Archival Collections
  • 162 Library Materials

Each record has space for us to attach a photo of the material and fields to track size, medium, type, creator, place of origin, etc.  The great part about this database is that we can also tag records with different categories and names, which will make finding materials for exhibits and research much easier.

The second half of the grant project includes purchasing archival quality storage materials to help us rehouse the collections and preserve them for future generations.  This will mean replacing the wadded newspaper used to quickly pack materials before the building was torn down.

1000 Items Inventoried!

T2009.002.096

As part of the preparations for a new museum at the Oregon State Hospital Campus in Salem, an inventory of historic property has been underway since August.  Last week the number of total artifacts documented reached over one thousand, a mere fraction of the total number of objects in storage at the Salem Campus.

In the inventory process, each item is given a unique number and tagged.  The number is then entered into a database with information about the item including its name, composition, class of artifact, location, manufacturer, owner, age and medium.

Artifacts are classified into six broad categories based on their use at the hospital: Buildings and Furnishings (furniture, light fixtures, silver service); Tools and Equipment for Administration (typewriters, feather duster, copy press); Tools and Equipment for Science and Technology (Medical equipment, regulative and safety equipment); Tools and Equipment for Materials (sewing machines, woodworking tools); Recreational Equipment (piano, pool table), and Communication (archival documents, records, photographs, memorabilia). 

Storage area for many of the items inventoried